# Directus Task Management Suite - Product Requirements Document

## Executive Summary

**Product Vision:** A comprehensive task management system built on Directus CMS that integrates seamlessly with the existing AI-powered development ecosystem, providing intelligent task orchestration, automated workflow management, and deep integration with the established Claude Code agent workflows.

**Business Justification:** 
- Centralize project management within the existing Directus infrastructure
- Leverage AI agents for intelligent task creation, assignment, and progress tracking
- Integrate with the existing BMad workflow methodology and Task Master system
- Provide a collaborative task management interface for the mature AI projects repository

## Product Overview

### Core Product Definition
A cloud-native task management suite built on the established Directus CMS infrastructure, designed specifically to support AI-assisted development workflows with deep integration to the existing ecosystem of Claude Code agents, BMad methodology, and Task Master project planning.

### Target Users
1. **Primary Developer** - The project owner managing multiple AI projects and services
2. **AI Agents** - Claude Code agents requiring structured task data and workflow context  
3. **Collaborative Users** - Future team members accessing the Directus web interface
4. **Automated Systems** - Integration points with existing CI/CD and monitoring systems

### Key Value Propositions
- **Native Directus Integration** - Leverages existing infrastructure and authentication
- **AI-First Design** - Built for AI agent consumption and intelligent automation
- **BMad Methodology Support** - Direct integration with established development workflows
- **Existing System Harmony** - Extends current capabilities without disruption

## Functional Requirements

### Core Task Management Features

**1. Task CRUD Operations**
- Create, read, update, delete tasks with rich metadata
- Task templates based on BMad methodology and existing project patterns
- Bulk operations for efficient task management
- Task duplication and template generation

**2. Project Organization**
- Multi-level project hierarchies matching existing repository structure
- Project templates for common patterns (microservices, MCP servers, etc.)
- Integration with existing projects (PDF Translator, Mixcloud RSS, etc.)
- Cross-project task dependencies and relationships

**3. Status and Workflow Management**
- Customizable task statuses aligned with BMad and development workflows
- Automated status transitions based on triggers and conditions
- Status history tracking for audit and analysis
- Integration with git events and deployment pipelines

**4. Assignment and Collaboration**
- User assignment with role-based permissions
- AI agent assignment for automated task execution
- Team collaboration features through Directus interface
- Notification system for task updates and deadlines

### Advanced Features

**5. AI Integration**
- Natural language task creation using existing AI prompt system
- Intelligent task breakdown using BMad agent methodologies  
- Automated progress updates from Claude Code agent activities
- Context-aware task recommendations based on current work

**6. Time and Progress Tracking**
- Time estimation and actual time tracking
- Progress indicators with percentage completion
- Milestone tracking aligned with BMad sprint methodology
- Integration with existing performance monitoring

**7. Dependency Management**
- Task dependency graphs with cycle detection
- Automatic scheduling based on dependencies
- Critical path analysis for project planning
- Integration with existing Task Master dependency system

**8. Reporting and Analytics**
- Task completion metrics and velocity tracking
- Resource utilization analysis across projects
- Integration with existing monitoring and performance systems
- Custom dashboards for different user roles

### Integration Requirements

**9. Existing System Integration**
- **MCP Server Extension** - New tools for task management operations
- **Task Master Bridge** - Bidirectional sync with existing Task Master projects
- **Claude Code Agent Integration** - Task context provision for agent workflows
- **BMad Methodology Support** - Template and workflow integration

**10. API and Automation**
- REST API endpoints following existing Directus patterns
- GraphQL support for complex queries and relationships
- Webhook support for external system integration
- CLI tools following existing project command patterns

## Technical Requirements

### Data Architecture

**Core Collections:**
1. **tasks** - Primary task entity with rich metadata
2. **projects** - Project hierarchy and organization  
3. **task_statuses** - Customizable status definitions
4. **task_assignments** - User and AI agent assignments
5. **task_dependencies** - Task relationship management
6. **task_time_entries** - Time tracking and progress data
7. **task_templates** - Reusable task patterns

**Relationships:**
- Many-to-many: tasks ↔ projects, tasks ↔ users, tasks ↔ tags
- One-to-many: projects → tasks, task_statuses → tasks
- Self-referential: tasks → dependencies, projects → sub-projects

**Integration Collections:**
8. **task_ai_contexts** - AI agent context and prompt data
9. **task_bmad_workflows** - BMad methodology integration
10. **task_external_refs** - Links to Task Master, GitHub issues, etc.

### Performance Requirements
- **Response Time** - <100ms for basic CRUD operations
- **Scalability** - Support 10,000+ tasks across 100+ projects
- **Availability** - 99.9% uptime leveraging existing Directus infrastructure
- **Concurrent Users** - 50+ simultaneous users on Directus interface

### Security Requirements
- **Authentication** - Leverage existing Directus authentication system
- **Authorization** - Role-based access control for tasks and projects
- **Data Protection** - Encryption at rest using Directus security features
- **API Security** - Rate limiting and token-based authentication for API access

## Non-Functional Requirements

### Usability
- **Intuitive Interface** - Leverage Directus admin interface patterns
- **Responsive Design** - Mobile-friendly for task updates and reviews
- **Accessibility** - WCAG 2.1 compliance through Directus standards
- **Performance** - Fast task search and filtering across large datasets

### Reliability
- **Data Integrity** - Referential integrity and validation rules
- **Backup Strategy** - Integration with existing Directus backup systems
- **Error Handling** - Graceful degradation and error recovery
- **Monitoring** - Integration with existing system monitoring

### Maintainability
- **Code Quality** - Follow existing project TypeScript and testing patterns
- **Documentation** - Comprehensive API and user documentation
- **Versioning** - Schema migration strategy for future enhancements
- **Testing** - Unit and integration tests following existing patterns

## Success Metrics

### Adoption Metrics
- **Task Creation Rate** - 100+ tasks created in first month
- **User Engagement** - Daily active usage by primary developer
- **AI Integration Usage** - 80% of tasks created through AI assistance
- **System Integration** - 95% compatibility with existing workflows

### Efficiency Metrics  
- **Task Completion Rate** - 20% improvement in task completion velocity
- **Time to Task Creation** - 50% reduction through AI assistance and templates
- **Context Switching** - 30% reduction through integrated workflow
- **Error Rate** - <1% task data integrity issues

### Quality Metrics
- **User Satisfaction** - 4.5/5 rating for interface and functionality
- **System Reliability** - 99.9% uptime and <0.1% data loss
- **Performance** - Maintain <100ms response times under load
- **Integration Success** - Seamless operation with existing systems

## Implementation Phases

### Phase 1: Foundation (Weeks 1-2)
- Core collections and relationships design
- Basic CRUD operations via Directus interface
- Integration with existing Directus authentication and permissions
- MCP server extension for programmatic access

### Phase 2: Workflow Integration (Weeks 3-4)  
- BMad methodology template integration
- Task Master bidirectional sync development
- Status workflow automation and triggers
- Basic reporting dashboard

### Phase 3: AI Enhancement (Weeks 5-6)
- Claude Code agent integration for task context
- AI-powered task creation and breakdown
- Natural language task processing using existing prompt system
- Intelligent task recommendations and automation

### Phase 4: Advanced Features (Weeks 7-8)
- Advanced dependency management and critical path analysis
- Time tracking and progress analytics
- Custom dashboards and reporting
- Performance optimization and scaling preparation

## Risk Assessment

### Technical Risks
- **Directus Schema Complexity** - Mitigation: Start with MVP and iterate
- **Performance with Large Datasets** - Mitigation: Implement pagination and caching
- **Integration Complexity** - Mitigation: Use existing MCP patterns and interfaces

### Operational Risks
- **Data Migration Challenges** - Mitigation: Comprehensive testing and rollback plans
- **User Adoption** - Mitigation: Leverage familiar Directus interface patterns
- **System Integration** - Mitigation: Maintain backward compatibility

## Future Vision: Web-Based Strategic + Tactical Management

### Long-term Evolution
This task management suite will evolve to support both:

1. **Strategic Level (BMad Planning)**:
   - BMad project/epic management through web interface
   - Planning document management (PRDs, architecture, research)
   - BMad workflow methodology tracking

2. **Tactical Level (Task Master Replacement)**:
   - Granular task management with full web UI
   - All current Task Master CLI functionality via web interface
   - Real-time collaboration and progress tracking

### Migration Path
- **Phase 1-2**: Build tactical task management (current scope)
- **Phase 3**: Add BMad strategic planning management
- **Phase 4**: Unified web interface for both strategic and tactical levels

## Appendices

### A. Existing System Integration Points
- Directus instance: `https://enias.zeabur.app`
- MCP server: 40+ existing tools for Directus operations
- Task Master: Existing project planning and task tracking
- Claude Code agents: 10+ specialized development agents

### B. Reference Documentation
- Current Directus documentation in `docs/DIRECTUS_INDEX.md`
- Existing MCP tools in `tools/directus-mcp-server/`
- BMad methodology in `.bmad-core/`
- Task Master integration in `tools/claude-task-master/`

This PRD provides the foundation for a comprehensive task management suite that integrates seamlessly with existing infrastructure while supporting advanced AI-assisted workflows and future evolution to unified strategic and tactical web management.