youtube-summarizer/docs/prd/epic-5-analytics-business-intelligence.md

Epic 5: Analytics & Business Intelligence

Epic Overview

Goal: Create comprehensive analytics and business intelligence features to provide users and administrators with deep insights into usage patterns, performance metrics, and content analysis trends. This epic focuses on data visualization, usage analytics, and actionable insights.

Priority: Medium - Value-add features for power users and administrators
Epic Dependencies: Epic 4 (API Platform for data collection)
Estimated Complexity: High (Data aggregation and visualization)
Target Users: Power users, administrators, content creators, business analysts

Epic Vision

Provide comprehensive analytics dashboards that transform raw usage data into actionable insights. Enable users to understand their content consumption patterns, track performance metrics, and make data-driven decisions about their YouTube summarization workflows.

Stories Overview

Story 5.1: Advanced Analytics Dashboard 📋 PLANNED

Goal: Create comprehensive analytics with usage trends and insights
Value: Data-driven decision making, usage optimization, performance monitoring
Effort: ~24 hours
Dependencies: Epic 4 API infrastructure (completed)

Key Features:

• User activity dashboard with time-series graphs
• Video category analysis and trending topics
• Model performance comparisons (speed, quality, cost)
• API usage analytics and quota monitoring
• Export analytics data to CSV/Excel
• Custom date range filtering
• Real-time dashboard updates via WebSocket

Story 5.2: Content Intelligence Reports 📋 PLANNED

Goal: Generate periodic reports on content patterns and trends
Value: Strategic insights, content strategy optimization
Effort: ~20 hours
Dependencies: Story 5.1 (Dashboard infrastructure)

Key Features:

• Weekly/monthly automated report generation
• Content topic clustering and analysis
• Channel and creator insights
• Peak usage time analysis
• Recommendation engine based on patterns
• Email delivery of scheduled reports
• Custom report templates

Story 5.3: Cost Analytics & Optimization 📋 PLANNED

Goal: Track and optimize API costs across different AI providers
Value: Cost reduction, budget management, ROI analysis
Effort: ~16 hours
Dependencies: Story 5.1 (Dashboard infrastructure)

Key Features:

• Real-time cost tracking per request
• Provider cost comparison dashboard
• Budget alerts and thresholds
• Cost optimization recommendations
• Historical cost trends
• Department/project cost allocation
• ROI analysis for premium features

Story 5.4: Performance Monitoring 📋 PLANNED

Goal: Monitor system performance and identify optimization opportunities
Value: System reliability, performance optimization, SLA compliance
Effort: ~18 hours
Dependencies: Story 5.1 (Dashboard infrastructure)

Key Features:

• API response time monitoring
• Processing pipeline performance metrics
• Error rate tracking and alerting
• System health dashboard
• Database query performance analysis
• Cache hit rate optimization
• Load balancing insights

Technical Architecture

Analytics Architecture Components

Analytics & BI Architecture:
├── Data Collection Layer
│   ├── Event Tracking Service
│   ├── Metrics Aggregator
│   ├── Log Parser
│   └── API Usage Collector
├── Data Storage Layer
│   ├── Time-Series Database (InfluxDB/TimescaleDB)
│   ├── Analytics Data Warehouse
│   ├── Aggregated Metrics Cache
│   └── Report Storage
├── Processing Layer
│   ├── Stream Processing (real-time metrics)
│   ├── Batch Analytics Jobs
│   ├── ML-based Trend Analysis
│   └── Report Generator
├── Visualization Layer
│   ├── Dashboard Components (React)
│   ├── Chart Libraries (D3.js/Chart.js)
│   ├── Real-time WebSocket Updates
│   └── Export Services
└── Delivery Layer
    ├── Web Dashboard
    ├── API Endpoints
    ├── Email Reports
    └── Webhook Notifications

Database Schema Extensions

-- Analytics events table
CREATE TABLE analytics_events (
    id UUID PRIMARY KEY,
    user_id UUID REFERENCES users(id),
    event_type VARCHAR(50),
    event_data JSONB,
    session_id VARCHAR(100),
    timestamp TIMESTAMPTZ DEFAULT CURRENT_TIMESTAMP,
    processing_time_ms INTEGER,
    api_provider VARCHAR(50),
    cost_usd DECIMAL(10,6)
);

-- Aggregated metrics table
CREATE TABLE metrics_aggregates (
    id UUID PRIMARY KEY,
    metric_type VARCHAR(50),
    time_bucket TIMESTAMPTZ,
    dimensions JSONB,
    value DECIMAL,
    count INTEGER,
    created_at TIMESTAMPTZ DEFAULT CURRENT_TIMESTAMP
);

-- Cost tracking table
CREATE TABLE cost_tracking (
    id UUID PRIMARY KEY,
    user_id UUID REFERENCES users(id),
    api_provider VARCHAR(50),
    request_type VARCHAR(50),
    tokens_used INTEGER,
    cost_usd DECIMAL(10,6),
    project_id VARCHAR(100),
    department VARCHAR(100),
    timestamp TIMESTAMPTZ DEFAULT CURRENT_TIMESTAMP
);

-- Performance metrics table
CREATE TABLE performance_metrics (
    id UUID PRIMARY KEY,
    endpoint VARCHAR(200),
    method VARCHAR(10),
    response_time_ms INTEGER,
    status_code INTEGER,
    error_message TEXT,
    timestamp TIMESTAMPTZ DEFAULT CURRENT_TIMESTAMP
);

-- Report schedules table
CREATE TABLE report_schedules (
    id UUID PRIMARY KEY,
    user_id UUID REFERENCES users(id),
    report_type VARCHAR(50),
    frequency VARCHAR(20), -- daily, weekly, monthly
    parameters JSONB,
    email_recipients TEXT[],
    next_run TIMESTAMPTZ,
    last_run TIMESTAMPTZ,
    is_active BOOLEAN DEFAULT TRUE
);

Success Metrics

Story-Level Criteria

Story 5.1: Advanced Analytics Dashboard

• Real-time dashboard with <2s load time
• 10+ visualization types (line, bar, pie, heatmap, etc.)
• Custom date range filtering working
• Export functionality for all charts
• Mobile-responsive design

Story 5.2: Content Intelligence Reports

• Automated report generation on schedule
• Email delivery with attachments
• 5+ report templates available
• Topic clustering with 80%+ accuracy
• Recommendation engine providing relevant suggestions

Story 5.3: Cost Analytics

• Real-time cost tracking accurate to $0.001
• Budget alerts triggering correctly
• Cost optimization suggestions saving 20%+
• Department allocation tracking working

Story 5.4: Performance Monitoring

• Sub-100ms metric collection latency
• Alert triggers within 1 minute of threshold breach
• 99.9% uptime for monitoring system
• Query performance insights identifying slow queries

Epic-Level Metrics

• User Adoption: 60% of active users accessing analytics monthly
• Report Generation: 100+ automated reports delivered weekly
• Cost Savings: 25% reduction in API costs through optimization
• Performance: 30% improvement in system performance through monitoring insights
• Data Quality: 99%+ accuracy in analytics data

Risk Assessment

High Risk Items

1. Data Volume: Large-scale data aggregation performance challenges
2. Real-time Processing: Streaming analytics pipeline complexity
3. Visualization Performance: Browser performance with large datasets
4. Cost Attribution: Accurate cost allocation across departments

Mitigation Strategies

1. Time-series Database: Use specialized database for metrics
2. Data Sampling: Implement intelligent sampling for large datasets
3. Progressive Loading: Load visualizations progressively
4. Background Processing: Use job queues for heavy computations

Implementation Priority

Phase 1: Foundation (Week 1-2)

• Story 5.1: Advanced Analytics Dashboard (24 hours)
  • Set up time-series database
  • Implement event tracking
  • Create basic dashboard UI
  • Add core visualizations

Phase 2: Intelligence (Week 3)

• Story 5.2: Content Intelligence Reports (20 hours)
  • Implement report generation engine
  • Create report templates
  • Set up email delivery
  • Build recommendation system

Phase 3: Optimization (Week 4)

• Story 5.3: Cost Analytics (16 hours)
  • Implement cost tracking
  • Create optimization algorithms
  • Build budget management
  • Add ROI analysis

Phase 4: Monitoring (Week 5)

• Story 5.4: Performance Monitoring (18 hours)
  • Set up performance collectors
  • Create health dashboards
  • Implement alerting system
  • Build query analyzer

Total Epic Effort: ~78 hours (4 stories) Estimated Duration: 5 weeks

Dependencies and Integration

External Dependencies

• Time-series Database: InfluxDB or TimescaleDB
• Charting Libraries: D3.js, Chart.js, or Recharts
• Email Service: SendGrid or AWS SES for reports
• Monitoring Tools: Prometheus/Grafana (optional)

Internal Dependencies

• Epic 4 Complete: API infrastructure for data collection
• Authentication System: User segmentation and permissions
• WebSocket Infrastructure: Real-time dashboard updates
• Background Job System: Report generation and processing

Business Value

Revenue Opportunities

1. Premium Analytics: Advanced features as paid tier
2. Custom Reports: Enterprise custom report generation
3. API Analytics: Detailed API usage insights for developers
4. Consultancy: Data-driven optimization services

Competitive Advantages

1. Comprehensive Insights: Deeper analytics than competitors
2. Real-time Monitoring: Instant visibility into performance
3. Cost Optimization: Unique cost management features
4. Predictive Analytics: ML-based trend predictions

User Value

1. Usage Understanding: Clear visibility into consumption patterns
2. Cost Control: Optimize spending on AI services
3. Performance Insights: Identify and fix bottlenecks
4. Strategic Planning: Data-driven content strategy

Technical Considerations

Frontend Components

• Dashboard layout system with drag-and-drop widgets
• Reusable chart components with consistent styling
• Date range picker with presets
• Export functionality (PNG, SVG, CSV)
• Real-time update indicators

Backend Services

• Event aggregation service with buffering
• Metrics calculation engine with caching
• Report generation service with templates
• Alert management system with escalation
• Data retention policies and archival

Performance Optimizations

• Implement data pagination for large datasets
• Use materialized views for common queries
• Cache frequently accessed metrics
• Implement query result caching
• Use CDN for static dashboard assets

Conclusion

Epic 5 transforms the YouTube Summarizer from a functional tool into an intelligent platform with comprehensive business intelligence capabilities. By providing deep insights into usage patterns, costs, and performance, this epic enables data-driven decision making and continuous optimization.

The focus on actionable analytics, automated reporting, and real-time monitoring creates significant value for both individual users and enterprise customers, positioning the platform as a professional-grade solution for YouTube content analysis.

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Epic Owner: Analytics Team
Architecture Reference: Analytics & BI Architecture Specification
Epic Status: Planning Phase - Moved from Epic 4
Last Updated: 2025-08-27