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Sprint Planning & Execution Guide

🎯 Sprint Overview

Total Timeline: 6 Weeks (3 Sprints)

Sprint 1: Foundation (Weeks 1-2) - Epic 1 Completion
Sprint 2: AI Engine (Weeks 3-4) - Epic 2 Core
Sprint 3: Advanced Features (Weeks 5-6) - Epic 2 Completion

📅 Sprint 1: Foundation & Core YouTube Integration

Sprint Goal

"Deliver a working system that can download videos, extract transcripts from any YouTube video through a clean web interface"

Sprint Backlog

Stories Completed ✅

Story 1.1: Project Setup and Infrastructure ✅
Story 1.2: YouTube URL Validation and Parsing ✅
Story 1.3: Transcript Extraction Service ✅
Story 1.4: Basic Web Interface ✅

Current Sprint Extension (Days 11-13)

Focus: Video Download Service

Day	Story/Task	Status
Day 11	Story 1.5: Video Download Service	⏳ Ready
	- Task 1: Video download core
	- Task 2: Cache and duplicate prevention
Day 12	Story 1.5: Storage & Progress
	- Task 3: Storage management
	- Task 4: Progress tracking
Day 13	Story 1.5: Integration & Testing
	- Task 5: API integration
	- Task 6: Transcript service integration
	- Task 7: Testing
	Sprint 1 Demo Prep

Sprint 1 Deliverables

✅ Fully functional URL validation (all YouTube formats)
✅ Transcript extraction with fallback mechanisms
✅ Responsive web interface with real-time feedback
✅ End-to-end flow: URL → Transcript display
⏳ Video download and storage service with caching
⏳ Local file-based transcription capability

Sprint 1 Demo Script

1. Open web interface at http://localhost:3000
2. Paste various YouTube URLs (standard, short, embed)
3. Show real-time validation feedback
4. Submit URL and show progress tracking
5. Display extracted transcript with metadata
6. Demonstrate error handling with invalid URLs

📅 Sprint 2: AI Summarization Engine Core

Sprint Goal

"Implement intelligent AI summarization with cost-effective processing and caching"

Sprint Backlog

Week 3 (Days 11-15)

Focus: AI Integration & Pipeline

Day	Story/Task	Developer	Status
Day 11-12	Story 2.1: OpenAI Integration
	- Task 1: AI service foundation
	- Task 2: OpenAI integration
	- Task 3: Summary generation
Day 13	Story 2.1: Complete
	- Task 4: Chunking strategy
	- Task 5-7: API & testing
Day 14-15	Story 2.2: Pipeline Start
	- Task 1: Pipeline orchestration
	- Task 2: Metadata integration

Week 4 (Days 16-20)

Focus: Pipeline Completion & Caching

Day	Story/Task	Developer	Status
Day 16-17	Story 2.2: Pipeline Complete
	- Task 3: Content optimization
	- Task 4: Progress tracking
	- Task 5-7: Quality & integration
Day 18-19	Story 2.3: Caching System
	- Task 1: Cache architecture
	- Task 2: Transcript caching
	- Task 3: Summary caching
Day 20	Sprint 2 Integration
	- Task 4-7: Cache integration
	Sprint 2 Demo Prep

Sprint 2 Deliverables

✅ OpenAI GPT-4o-mini integration
✅ End-to-end processing pipeline
✅ Multi-level caching system
✅ Cost tracking (<$0.005 per summary)
✅ Quality validation and retry logic

Sprint 2 Demo Script

1. Submit YouTube URL for processing
2. Show pipeline progress (validation → extraction → summarization)
3. Display AI-generated summary with key points
4. Demonstrate cache hit on second request (instant response)
5. Show cost tracking and processing metrics
6. Display quality scores and confidence levels

📅 Sprint 3: Advanced Features & Polish

Sprint Goal

"Complete the YouTube Summarizer with multi-model support and professional export capabilities"

Sprint Backlog

Week 5 (Days 21-25)

Focus: Multi-Model Support

Day	Story/Task	Developer	Status
Day 21-22	Story 2.4: Model Architecture
	- Task 1: Model registry
	- Task 2: Model implementations
Day 23-24	Story 2.4: Intelligence
	- Task 3: Model selection
	- Task 4: Fallback logic
Day 25	Story 2.4: Complete
	- Task 5-7: Analytics & UI

Week 6 (Days 26-30)

Focus: Export & Final Polish

Day	Story/Task	Developer	Status
Day 26-27	Story 2.5: Export System
	- Task 1: Export architecture
	- Task 2: Format exporters
	- Task 3: Template system
Day 28	Story 2.5: Complete
	- Task 4: Bulk export
	- Task 5-7: API & UI
Day 29-30	Final Integration
	- Performance optimization
	- Bug fixes & polish
	Final Demo Prep

Sprint 3 Deliverables

✅ Multi-model support (OpenAI, Anthropic, DeepSeek)
✅ Intelligent model selection based on content
✅ Export in 5 formats (MD, PDF, HTML, JSON, Text)
✅ Bulk export with organization
✅ Professional templates and branding

Sprint 3 Demo Script

1. Show model comparison for a video
2. Demonstrate automatic model selection
3. Process with different priority settings (cost/quality/speed)
4. Export summary in multiple formats
5. Show bulk export of multiple summaries
6. Display professional PDF with branding
7. Demonstrate complete user journey

📊 Velocity Tracking

Story Points Estimation

Story	Points	Complexity	Risk
1.2 URL Validation	5	Medium	Low
1.3 Transcript Extraction	8	High	Medium
1.4 Basic Web Interface	8	High	Low
2.1 Single AI Model	5	Medium	Low
2.2 Summary Pipeline	8	High	Medium
2.3 Caching System	5	Medium	Low
2.4 Multi-Model Support	8	High	Medium
2.5 Export Functionality	5	Medium	Low

Total Points: 52
Points per Sprint: Sprint 1: 21, Sprint 2: 18, Sprint 3: 13

🎯 Daily Standup Schedule

Format (15 minutes max)

Time: 9:00 AM daily
Location: Team channel / Video call

Agenda:
1. Yesterday's accomplishments (2 min/person)
2. Today's plan (2 min/person)
3. Blockers and needs (1 min/person)
4. Quick sync on sprint progress

Standup Template

**[Your Name] - [Date] - Story [X.Y]**
✅ Yesterday: [What you completed]
📋 Today: [What you're working on]
🚧 Blockers: [Any impediments]
💡 Notes: [Anything team should know]

🔄 Sprint Ceremonies

Sprint Planning (2 hours)

Review sprint goal
Break down stories into tasks
Estimate effort
Assign work
Identify dependencies

Daily Standups (15 minutes)

Quick sync on progress
Identify blockers
Coordinate pair programming

Sprint Review/Demo (1 hour)

Demonstrate completed stories
Get stakeholder feedback
Celebrate achievements
Document learnings

Sprint Retrospective (1 hour)

What went well?
What could improve?
Action items for next sprint
Update velocity metrics

📈 Risk Management

Identified Risks & Mitigations

Risk	Impact	Probability	Mitigation
YouTube API changes	High	Low	Use multiple extraction methods
AI API rate limits	Medium	Medium	Implement caching and retry logic
Cost overruns	Medium	Low	Monitor usage, set limits
Transcript unavailable	Medium	Medium	Multiple fallback methods
Model unavailability	Low	Low	Multi-model fallback system

✅ Definition of Ready

A story is READY for development when:

Story file exists with all sections complete
Acceptance criteria are clear and testable
Dev Notes include code examples
Dependencies are completed
Architecture references are available
File structure is defined
Testing requirements are specified

✅ Definition of Done

A story is DONE when:

All acceptance criteria met
All tasks completed
Tests written and passing (>80% coverage)
Code reviewed and approved
Documentation updated
Demo-able to stakeholders
No critical bugs
Story status updated

🚀 Quick Start Commands

# Start your day
git pull origin main
git checkout -b feature/story-X.Y-description

# Run the stack
docker-compose up -d
cd backend && uvicorn main:app --reload
cd frontend && npm run dev

# Run tests frequently
pytest tests/ -v          # Backend
npm test                  # Frontend

# Before committing
pytest --cov=src         # Check coverage
npm run lint             # Frontend linting
git status              # Review changes

📞 Escalation Path

Technical Questions: Check story Dev Notes → Architecture doc → Team lead
Blockers: Raise in standup → Scrum Master → Product Owner
Scope Changes: Document request → Discuss in sprint planning
Critical Issues: Immediately notify team lead + Scrum Master

Sprint planning prepared by Bob (Scrum Master)
Ready for Sprint 1 kickoff!

9.2 KiB Raw Blame History

Sprint Planning & Execution Guide

🎯 Sprint Overview

Total Timeline: 6 Weeks (3 Sprints)

📅 Sprint 1: Foundation & Core YouTube Integration

Sprint Goal

Sprint Backlog

Stories Completed ✅

Current Sprint Extension (Days 11-13)

Sprint 1 Deliverables

Sprint 1 Demo Script

📅 Sprint 2: AI Summarization Engine Core

Sprint Goal

Sprint Backlog

Week 3 (Days 11-15)

Week 4 (Days 16-20)

Sprint 2 Deliverables

Sprint 2 Demo Script

📅 Sprint 3: Advanced Features & Polish

Sprint Goal

Sprint Backlog

Week 5 (Days 21-25)

Week 6 (Days 26-30)

Sprint 3 Deliverables

Sprint 3 Demo Script

📊 Velocity Tracking

Story Points Estimation

🎯 Daily Standup Schedule

Format (15 minutes max)

Standup Template

🔄 Sprint Ceremonies

Sprint Planning (2 hours)

Daily Standups (15 minutes)

Sprint Review/Demo (1 hour)

Sprint Retrospective (1 hour)

📈 Risk Management

Identified Risks & Mitigations

✅ Definition of Ready

✅ Definition of Done

🚀 Quick Start Commands

📞 Escalation Path

9.2 KiB

Raw Blame History